Venue and accommodation
The conference will be held at the Radisson Blu Royal Garden Hotel, Kjøpmannsgata 73, Trondheim, Norway. The hotel lies next to the beautiful Nidelva river, a stone’s throw from the town’s major sites. A number of rooms have been blocked for us until 3 January. Use the following Booking link to secure yours.
Getting there
The simplest way to get to the hotel from the airport is by bus. Tickets cost NOK 220 per person and the bus will drop you off close to the hotel (the nearest stop to Royal Garden is Bakkegata, just across the bridge). Departures are frequent and reservation is not necessary.
The train is also an option since it stops right at the airport. It costs NOK 45 if you buy the ticket in advance (+40 if you buy it on the train). There are fewer departures though, so do check the screens at the airport to see when the next train comes. Hop off at Trondheim S, from there, it’s a short walk (500m) to the hotel.
Several taxi companies offer service to town at fixed prices. Prices can vary significantly from one company to another, and according to factors like the time of day and the number of passengers. Do enquire before departure.
Climate and tourist info
In Trondheim in January you can expect daily highs of -2°C and lows of -6°C. You can find an overview of the temperatures in Trondheim on the yr.no website.
Other tips and general tourist information are available at visitnorway.com. You might want to take a look at their page about Trondheim.
Information for conference presenters and chairs
The conference will be held through the online portal OnAIR. You will receive a personal link to the OnAIR Conference Portal 7 days before the conference starts. The underlying video meeting program used by the portal is Zoom. We recommend using an updated Zoom client.
Once you receive your link to the OnAIR portal, you can log on an familiarize yourself with it. We are setting up two test sessions where you can learn how to use the portal.
OnAIR test sessions for conference presenters and chairs
We are holding two test sessions where you can learn how to use the OnAIR online portal. You can choose either of them or join both if you wish. The test sessions are available in the OnAIR Conference portal (you will receive a link 7 days before the start of the conference).
At those sessions, a representative from NTNU Conference will give you information about the portal and you will have time to check sound and picture, and how to share your screen.
Please block your calendar for the session(s) of your choosing:
Jan 13 (Central European Time)
13:00 – 13:45 for Poster presenters
14:00 – 14:45 for Chairs
15:00 – 16:00 for Oral presenters
Jan 14 (Central European Time)
10:00 – 10:45 for Chairs
11:00 – 12:00 for Oral presenters
12:15 – 13:00 for Poster presenters
Speaker instructions
- Please register for the conference
- You must arrange hotel and travel booking yourself. See practical info for tips.
- All presentations must be in English.
- During parallel sessions, the presentation time is set to 15 minutes including Q&A.
- Information about how to send us your slides will be sent to you via email.
- Name the file with the session number and the name of the presenting author (ex.: S1B_name_title.ppt).
- If you experience problems uploading your file, try using your browser’s incognito mode.
- If you wish to modify your presentation after uploading, edit the document on your own computer and upload the new version using the same file name, but adding “New” to the beginning of the file name.
- If you cannot upload to OneDrive, send your presentation to deepwind@konferanser.ntnu
- Prepare a short bio (max 150 words) to allow the chairs to introduce you. Information about how to send this to us will be published here shortly.
- You may submit a paper if you want. See author instructions.
- If you experience problems uploading your file, try using your browser’s incognito mode.
- If you wish to modify your presentation after uploading, edit the document on your own computer and upload the new version using the same file name, but adding “New” to the beginning of the file name.
- If you cannot upload to OneDrive, send your presentation to deepwind@konferanser.ntnu.no
On the day of your presentation
- Meet up at the start of the break before your session (at the latest). This will allow the chair to brief you, and give us some time to check and upload your presentation and bio.
- The session chair will introduce you briefly before you start.
- Keep within the times and generally keep your Power Point or pdf presentations simple. Bringing along advanced codes for running simulations (for example) during presentations often does not work.
- Technical support staff will be present in each session room throughout the conference.
- All presentations will be published as PDFs on the conference website after the conference.
Poster instructions
You may find good tips for the preparation of your poster on the website of the UNC The Graduate School.
- Please register for the conference
- You must arrange hotel and travel booking yourself. See practical info for tips.
- The poster must be in portrait orientation, A0 format. All posters shall be in English.
- You must send us the PDF of your poster. Information about how to do this will be published here shortly.
- Please upload the PDF of your poster to the Presentation Portal (you have received the necessary credentials by email – contact deepwind@konferanser.ntnu.no if you need assistance).
- Please print your poster and bring it to the conference.
- There will be poster stands at the venue just outside the conference, and we expect you to put up your posters on these during the morning of 17 January. You should be at the stand during the poster session (18 January, 17:00-19:00) but keep your poster up for display during the whole conference to allow the participants to look at them during breaks.
- You may submit a paper if you want. See author instructions
Poster awards
There are poster awards for best content and best presentation. The winners will be announced during the closing session of the conference. The selection will be done by a review committee. The committee will consider relevance, originality, scientific content and presentation. The award for best content is selected among the posters that are accompanied with a full paper whereas the award on presentation is open for all posters.
Author instructions
Participants holding a presentation at the conference are invited to submit a full paper (maximum 10 pages). This can be done after the conference. Please follow the template and the author instructions below.
The papers published after the 2023 edition of the Conference can be consulted here: Journal of Physics: Conference Series volume 2626, 2023.
These instructions apply to you if you choose to submit a paper. This is optional.
All papers will be reviewed and successful submissions will be published online in an open access journal – Journal of Physics – Conference series.
Please follow these essential guidelines when preparing your paper:
Basic guidelines for preparing a paper
Guidelines for preparing reference lists
Authors must prepare their papers using the Microsoft Word or LaTeX2e templates, and then convert these to PDF format for submission.
The length of the paper should not exceed 10 pages.
By submitting a paper, all authors and co-authors are assumed to agree with the terms of the IOP Proceedings Licence.
These instructions apply to you if you choose to submit a paper. This is optional.
If you are writing an article for the conference, please complete your paper according to the following instructions and send the pdf by email to deepwind@sintef.no. If your paper is related to a poster that you wish to submit for consideration for the “best content” poster award, you must submit the paper by 14 January 2023. Otherwise, you can submit your paper by 1 March 2023.
All papers will be reviewed and successful submissions will be published online in an open access journal – Journal of Physics – Conference series.
Please follow these essential guidelines when preparing your paper:
Basic guidelines for preparing a paper
Guidelines for preparing reference lists
Authors must prepare their papers using the Microsoft Word or LaTeX2e templates, and then convert these to PDF format for submission.
The length of the paper should not exceed 10 pages.
By submitting a paper, all authors and co-authors are assumed to agree with the terms of the IOP Proceedings Licence.