Practical information

Venue and accommodation

The conference will be held at the Radisson Blu Royal Garden Hotel, Kjøpmannsgata 73, Trondheim, Norway. The hotel lies next to the beautiful Nidelva river, a stone’s throw from the town’s major sites. Single rooms are NOK 1495 per night, and doubles are NOK 1595. You can book single your room here or your double room here to get these prices. A number of rooms have been set aside for us by the hotel, but they are only blocked until 3 January so book early to secure a room.

Getting there

The simplest way to get to the hotel from the airport is by bus. Tickets cost NOK 200 per person and the bus will drop you off directly at the hotel. Departures are frequent and reservation is not necessary.

The train is also an option since it stops right at the airport. It costs NOK 44. There are fewer departures though, so do check the screens at the airport to see when the next train comes. Hop off at Trondheim S, from there, it’s a short walk (500m) to the hotel.

Several taxi companies offer service to town at fixed prices. Prices vary according to company, time of day and number of passengers, so do enquire before departure.

Climate and tourist info

In Trondheim in January you can expect daily highs of -2°C and lows of -6°C. You can find an overview of the temperatures in Trondheim on the yr.no website.

Other tips and general tourist information are available at visitnorway.com. You might want to take a look at their page about Trondheim.

Information for conference presenters and chairs

The conference will be held through the online portal OnAIR. You will receive a personal link to the OnAIR Conference Portal 7 days before the conference starts. The underlying video meeting program used by the portal is Zoom. We recommend using an updated Zoom client.

Once you receive your link to the OnAIR portal, you can log on an familiarize yourself with it. We are setting up two test sessions where you can learn how to use the portal.

OnAIR test sessions for conference presenters and chairs

We are holding two test sessions where you can learn how to use the OnAIR online portal. You can choose either of them or join both if you wish. The test sessions are available in the OnAIR Conference portal (you will receive a link 7 days before the start of the conference).

At those sessions, a representative from NTNU Conference will give you information about the portal and you will have time to check sound and picture, and how to share your screen.

Please block your calendar for the session(s) of your choosing:

Jan 13 (Central European Time)
13:00 – 13:45 for Poster presenters
14:00 – 14:45 for Chairs
15:00 – 16:00 for Oral presenters

Jan 14 (Central European Time)
10:00 – 10:45 for Chairs
11:00 – 12:00 for Oral presenters
12:15 – 13:00 for Poster presenters

Speaker instructions

  • Please register for the conference
  • You must arrange hotel and travel booking yourself. See practical info for tips.
  • All presentations must be in English.
  • Send your presentation to deepwind@sintef.no
  • Send a short bio (150 words) to the chairs for their introduction.
  • You may submit a paper if you want. See author instructions.

On the day of your presentation

  • Meet up at the start of the break before your session (at the latest). This will allow the chair to brief you, and give us some time to check and upload your presentation and bio.
  • The session chair will introduce you briefly before you start.
  • Keep within the times and generally keep your Power Point or pdf presentations simple. Bringing along advanced codes for running simulations (for example) during presentations often does not work.
  • Technical support staff will be present in each session room throughout the conference.
  • Recorded sessions and presentations will be available in the conference portal for attendees after the conference if you have given your consent.
  • All presentations will be published as PDFs on the conference website after the conference.

Poster instructions

You may find good tips for the preparation of your poster on the website of the UNC The Graduate School.

  • Please register for the conference
  • You must arrange hotel and travel booking yourself. See practical info for tips.
  • The poster must be in portrait orientation, A0 format. All posters shall be in English.
  • Please print your poster and bring it to the conference.
  • There will be poster stands at the venue just outside the conference, and we expect you to put up your posters on these during the morning of 18 January. You should be at the stand during the poster session (19 January, 17:00-19:00) but keep your poster up for display during the whole conference to allow the participants to look at them during breaks.
  • All posters will be published as PDFs on the web after the conference. We therefore ask that you please send a pdf of your poster in A4 format to deepwind@sintef.no before the start of the conference.
  • You may submit a paper if you want. See author instructions

Poster awards

There are poster awards for best content and best presentation. The winners will be announced during the closing session of the conference. The selection will be done by a review committee. The committee will consider relevance, originality, scientific content and presentation. The award for best content is selected among the posters that are accompanied with a full paper whereas the award on presentation is open for all posters.

Author instructions

These instructions apply to you if you choose to submit a paper. This is optional.

You are invited to submit your full paper electronically to deepwind@sintef.no before 8 January 2023. This is if you would like to join the poster award competition for best content. Otherwise the deadline for submitting your full paper is February 15, 2023. Please follow the template and the author instructions below.

All papers will be reviewed and successful submissions will be published online in an open access journal – Journal of Physics – Conference series.

Please follow these essential guidelines when preparing your paper:

Basic guidelines for preparing a paper
Guidelines for preparing reference lists

Authors must prepare their papers using the Microsoft Word or LaTeX2e templates, and then convert these to PDF format for submission.

The length of the paper should not exceed 10 pages.

By submitting a paper, all authors and co-authors are assumed to agree with the terms of the IOP Proceedings Licence.

These instructions apply to you if you choose to submit a paper. This is optional.

If you are writing an article for the conference, please complete your paper according to the following instructions and send the pdf by email to deepwind@sintef.no. If your paper is related to a poster that you wish to submit for consideration for the “best content” poster award, you must submit the paper by 14 January 2022. Otherwise, you can submit your paper by 15 February 2022.

All papers will be reviewed and successful submissions will be published online in an open access journal – Journal of Physics – Conference series.

Please follow these essential guidelines when preparing your paper:

Basic guidelines for preparing a paper
Guidelines for preparing reference lists

Authors must prepare their papers using the Microsoft Word or LaTeX2e templates, and then convert these to PDF format for submission.

The length of the paper should not exceed 10 pages.

By submitting a paper, all authors and co-authors are assumed to agree with the terms of the IOP Proceedings Licence.